MOCA Administrative Assistant Position Available
Mission and Purpose
Contribute and further MOCA’s mission:
- To create an awareness regarding early warning signs that may be indicative of ovarian cancer.
- To create and promote resources for support, networking, and education for women diagnosed with ovarian cancer and their families.
- To unite and educate individuals, the medical community, and organizations to achieve earlier diagnosis, better treatment and a cure for ovarian cancer.
- To advance ovarian cancer research toward earlier diagnosis, better treatment and a cure.
Key Responsibilities:
Data Entry
- Responsible for accurate and timely donor appreciation and acknowledgement correspondence
- Perform data entry in Qgiv, OneCause and RE NXT database software
- Key survivor data, new constituents, and donor contributions
- Update constituent info (new mailing address, email, DNC, etc.)
- Update letter templates for member/donor correspondence as they are developed
- Update Import-O-Matic files to import outside data into Raiser’s Edge
- Create and maintain database queries for mail, data cleanup and email lists in all database software
- Import gifts and registrations into Raiser’s Edge as needed
- Follow up with members on gift and registration issues
- Audit and correct data entry issues
- Collaborate with the Operations Manager and document new database procedures
- Assist the Operations and Membership Manager as needed
Admin
- Answer phones and respond to general inquiries
- Monitor the MOCA Store report of purchased items and send merchandise to customers
- Inventory MOCA store inventory bi-annually
- Assist with website updates as needed
- Assist the Finance Manager monthly on issues with the reconciliation of database information
- Provide support to staff members on department projects (copy, fax, file, etc.)
- Assist individuals with organizational/database questions when they call or come into the office
- Enter STS questionnaires
- Bi-weekly supply inventory
- Other duties as assigned
Qualifications
- Previous data entry experience
- 50 wpm typing ability
- Experience working in an office or non-profit environment
- Experience with Raiser’s Edge, Word and Excel. QGiv, OneCause and Import-o-matic experience highly preferred
- Positive, cooperative and team oriented
- Fast learner of database procedures
- Accurate, detail oriented and responsible
- Ability to prioritize and complete assigned projects on time
- Commitment to MOCA’s mission appreciated
- Occasional night or weekend hours
Additional position information:
- Position reports directly to the Operations and Membership Manager
- This position is 20 hours per week. There is some flexibility with regard to hours worked.
- The position works in an office with a small staff and vulnerable population. Covid vaccines are required.
- Prorated benefits including PTO, 403(b) employee retirement plan and dental plan
- Will train the right candidate for the job
- Position is classified as regular, non-exempt
Please provide salary requirements with resume. Send resume to MOCA Operations and Membership Manager Constance White at cwhite@mnovarian.org.
