In Events, Survivors

MOCA Administrative Assistant Position Available

Mission and Purpose

Contribute and further MOCA’s mission:

  • To create an awareness regarding early warning signs that may be indicative of ovarian cancer.
  • To create and promote resources for support, networking, and education for women diagnosed with ovarian cancer and their families.
  • To unite and educate individuals, the medical community, and organizations to achieve earlier diagnosis, better treatment and a cure for ovarian cancer.
  • To advance ovarian cancer research toward earlier diagnosis, better treatment and a cure.

Key Responsibilities:

Data Entry

  • Responsible for accurate and timely donor appreciation and acknowledgement correspondence
  • Perform data entry in Qgiv, OneCause and RE NXT database software
  • Key survivor data, new constituents, and donor contributions
  • Update constituent info (new mailing address, email, DNC, etc.)
  • Update letter templates for member/donor correspondence as they are developed
  • Update Import-O-Matic files to import outside data into Raiser’s Edge
  • Create and maintain database queries for mail, data cleanup and email lists in all database software
  • Import gifts and registrations into Raiser’s Edge as needed
  • Follow up with members on gift and registration issues
  • Audit and correct data entry issues
  • Collaborate with the Operations Manager and document new database procedures
  • Assist the Operations and Membership Manager as needed

Admin

  • Answer phones and respond to general inquiries
  • Monitor the MOCA Store report of purchased items and send merchandise to customers
  • Inventory MOCA store inventory bi-annually
  • Assist with website updates as needed
  • Assist the Finance Manager monthly on issues with the reconciliation of database information
  • Provide support to staff members on department projects (copy, fax, file, etc.)
  • Assist individuals with organizational/database questions when they call or come into the office
  • Enter STS questionnaires
  • Bi-weekly supply inventory
  • Other duties as assigned

Qualifications

  • Previous data entry experience
  • 50 wpm typing ability
  • Experience working in an office or non-profit environment
  • Experience with Raiser’s Edge, Word and Excel. QGiv, OneCause and Import-o-matic experience highly preferred
  • Positive, cooperative and team oriented
  • Fast learner of database procedures
  • Accurate, detail oriented and responsible
  • Ability to prioritize and complete assigned projects on time
  • Commitment to MOCA’s mission appreciated
  • Occasional night or weekend hours

Additional position information:

  • Position reports directly to the Operations and Membership Manager
  • This position is 20 hours per week. There is some flexibility with regard to hours worked.
  • The position works in an office with a small staff and vulnerable population. Covid vaccines are required.
  • Prorated benefits including PTO, 403(b) employee retirement plan and dental plan
  • Will train the right candidate for the job
  • Position is classified as regular, non-exempt

Please provide salary requirements with resume. Send resume to MOCA Operations and Membership Manager Constance White at cwhite@mnovarian.org.

STEFANIE GLINIANY